SAP Vendor Invoice Management (VIM)

SAP Vendor Invoice Management (VIM) by OpenText is an advanced solution designed to streamline, automate, and optimize the entire vendor invoice processing cycle within an organization. It integrates seamlessly with SAP ERP and SAP S/4HANA, providing an end-to-end framework for invoice capture, validation, approval, exception handling, and posting.

VIM helps organizations reduce manual effort, eliminate invoice backlogs, improve compliance, and accelerate the procure-to-pay (P2P) cycle. It is widely used in large enterprises to improve operational efficiency, financial accuracy, and vendor satisfaction

Key Features of SAP VIM:

• 1. Automated Invoice Capture
• Scans and imports invoices from email, PDF, scanner, or portals.
• Uses OCR and intelligent document recognition (IDR) to extract invoice data automatically.
• 2. Workflow & Approval Automation
• Routes invoices to the right approvers based on rules (amount, department, cost center, etc.)
• Supports multi-level approvals and reminders.
• 3. Exception & Discrepancy Handling
• Automatically detects mismatches (price, quantity, PO info).
• Provides dashboards to resolve exceptions quickly.
• 4. Centralized Invoice Dashboard
• Real-time visibility into invoice status, pending approvals, backlogs, and payment status.

• Career Opportunities After SAP VIM:

• 1. SAP VIM Consultant (Functional)
• Works on configuration, workflow design, and business process mapping.
• Supports AP automation, PO/Non-PO invoice cycles, and exception handling.
• 2. SAP VIM Technical Consultant
• Specializes in ABAP enhancements, OCR/IDR integration, and workflow development.
• Works closely with functional consultants to deploy custom solutions.
• 3. SAP Accounts Payable (AP) Specialist / Process Expert
• Manages invoice processing, posting, GR/IR matching, and vendor payments.
• Ideal for candidates with finance background + VIM skills.
• 4. SAP P2P (Procure-to-Pay) Specialist
• Work across procurement, purchase orders, vendor management, and invoice automation.
• VIM knowledge adds strong value in P2P automation projects.

Essential Skills You Will Develop After Learning SAP VIM:

• 1. SAP Accounts Payable (AP) Process Knowledge
• You gain a strong understanding of:
• Invoice lifecycle (PO / Non-PO)
• GR/IR matching
• Payment cycles
• Vendor management
• AP compliance and audit processes
• 2. VIM Workflow Configuration & Processing
• You’ll learn to:
• Configure VIM document types
• Handle invoice exceptions and approvals
• Manage escalation rules and workflow routing
• Resolve workflow errors and queue backlogs
• 3. OCR / IDR Automation Skills
• You develop skills in:
• Intelligent data extraction
• Optical Character Recognition (OCR)
• Handling scanned invoices and PDF imports
• Improving recognition accuracy

Tools Covered in SAP VIM:

• 1. SAP ECC / SAP S/4HANA
• Core ERP system used to process and post vendor invoices
• FI & MM modules for integration with VIM
• Real-time dashboards and transaction monitoring
• 2. OpenText Vendor Invoice Management (VIM) Suite
• Includes all VIM-specific tools such as:
• VIM Workplace / VIM Inbox
• Document Processing (DP)
• Business Center (BC)
• VIM Analytics & Dashboards
• Exception Handling Workflows
• 3. OpenText Intelligent Capture Center (ICC)
• OCR system that reads scanned invoices
• Extracts vendor name, PO, amounts, tax details
• Integrates with SAP for auto-posting
• 4. OpenText Intelligent Document Recognition (IDR)
• AI-driven invoice data extraction
• Improves accuracy of unstructured invoices
• Self-learning document recognition

Syllabus:

• Module 1: Introduction to SAP VIM

• Overview of Procure-to-Pay (P2P) Cycle
• Role of Accounts Payable Automation
• Introduction to OpenText VIM
• Benefits & Architecture of VIM
• Integration with SAP FI/MM

• Module 2: SAP VIM Components

• VIM Workplace
• Document Processing (DP)
• Business Center (BC)
• VIM Analytics
• Exception Handling Framework
• Document Status, Queues & Workflows

• Module 3: Invoice Capture & Data Extraction

• Introduction to OCR and IDR
• Intelligent Capture Center (ICC)
• Processing Scanned, Email & E-invoice Inputs
• Data Extraction Rules & Training
• Validations for Vendor, PO, Tax & Amount

• Module 4: VIM Document Types & Processing Flow

• PO Invoices
• Non-PO Invoices
• Complex Invoices (Utility, Service, Mixed)
• DPCM (Down Payment Chain Management)
• DP Document Creation & Flow
• End-to-end document lifecycle

• Module 5: VIM Workflow & Approvals

• Overview of SAP Workflow
• 2-way & 3-way matching
• Workflow routing rules
• Multi-level approvals
• Escalation rules & notification setup
• Workflow error handling & reprocessing

• Module 6: Exception Handling

• Exception Types (price/quantity/vendor mismatch)
• Blocking reasons & resolution
• GR/IR issues and match-code errors
• Duplicate invoice detection
• Approver reassignments
• Exception codes and tolerance checks

• Module 7: Integration with SAP FI & MM

• Vendor Master Data
• PO, GR, SES, and Pricing Elements
• Tax Configuration & Withholding Tax
• Posting Logic (MIRO, FB60)
• Accounting Document Flow
• Payment Processing (F110)

• Module 8: VIM Configuration (Functional)

• VIM customizing node
• Document types & Process Types
• Assignment of Approvers
• Business Rules Framework (BRF+)
• Validation/Substitution Rules
• Exception configuration
• Approval Matrix Setup

• Module 9: Archive & Storage (OpenText)

• Archive Center Overview
• ArchiveLink Configuration
• Linking documents to SAP
• Retention Management
• Document retrieval in VIM & SAP

• Module 10: Reporting & Analytics

• VIM Analytics Dashboard
• Key AP KPIs (Aging, Cycle Time, Backlog)
• Workflow monitoring reports
• Exception queue reports
• Business Center Reporting

Industry Projects:

• 🔹 Project 1: End-to-End PO Invoice Processing Automation
• Objective: Automate the complete PO invoice lifecycle using VIM.
  Tasks:
• Capture invoice via email/scan
• Extract data using OCR/IDR
• Validate PO, GR, quantity & price
• Trigger workflow for approvals
• Resolve exceptions
• Post invoice in SAP
  Outcome: Students understand full P2P + VIM cycle.
• 🔹 Project 2: Non-PO Invoice Workflow Configuration
• Objective: Configure workflow for service/utility invoices without PO.
  Tasks:
• Create Non-PO invoice templates
• Design routing rules (cost center, hierarchy)
• Create approval matrix
• Handle exceptions (budget limits, duplicate invoices)
  Outcome: Ability to configure multi-level approvals.

Who is this program for?

• Finance & Accounting Professionals
• AP/AR executives
• Accounting assistants
• Finance analysts
• Professionals working in shared service centers
• Why?
  They gain automation skills and move into SAP-based AP roles with higher salaries.
• ✔ SAP Beginners & Freshers
• B.Com, BBA, MBA, M.Com graduates
• Freshers aspiring to start a career in SAP
• Learners transitioning from non-technical backgrounds

How To Apply

Mobile: 9100348679

Email: coursedivine@gmail.com